Importance of Engineering Communication in Software Companies and How to Do It Right

How to Grow Communication Skills in Software Engineering for A Wonderful Career

Do you want to grow your career in software engineering? There are huge opportunities waiting. But you can’t reach the pinnacle of success unless you know how to communicate well. Because misunderstanding can cause a huge waste of time, project delay, and low efficiencies.

When the software team releases a new product, the content team begins documentation and blog posting. The marketing team starts reaching out to target audiences through meetings, promotions, and live webinars.

This is why clear communication is a must in software engineering for maximum output. This article will guide you on how to develop your communication skills in software engineering for a wonderful career ahead.

Before that, we’ll cover a burning question: why engineering communication is so important in the software industry. Keep reading!

Why Engineering Communication is So Important to Grow Career in Software Industry

How Engineering Communication Plays a Crucial Role in Software Companies

The breakout of the Covid-19 changed the ecosystem of the global software industry. It experienced an unprecedented shift to remote working. Even after lifting the lockdown, most companies prefer to continue with their in-house team members.

This is why artful communication becomes more important than ever before. Below are some notable reasons why communication skills in software engineering are so important for a gorgeous career.

1. Boosts Teamwork

Creating new software is always a big project. Most IT firms maintain a number of cross-functional teams to keep on their projects. Such as Coders, Developers, Project Managers, and more. Plain communication between them improves the coding immunity and minimizes the error rate.

Besides, some non-technical teams also work in software firms. Such as Content Writing, Digital Marketing, UI/UX Designing, Human Resource Management, and Finance. They usually have limited knowledge of coding and programming.

If you have good communication skills, you can easily brief them about any project. This will produce a lovely fraternity in the workplace.

2. Improves Self and Workplace Productivity

Effective communication can increase organizational productivity by 20-25%.

McKinsey Report

When software developers explain the programming terms and jargon to the non-technical teams, it becomes easier for them to create documentation, branding, marketing, and more. It increases team engagement, knowledge base, and enthusiasm for the work.

In an unclogged communication culture, workers can ask any cross-departmental questions whenever there is any confusion. And this happens mostly in the software industry. So, you must be open to your colleagues to prove your self-potential and workplace productivity simultaneously.

3. Reduces Bugs and Error Rate

In programming, the misplacement of just a single semicolon (;) can cause huge bugs in the software ecosystem. But sometimes, programmers and developers fail to notice these errors. Rather they catch the eyes of non-technical teams.

If there is an open communication system, non-technical teams can quickly report to the support and developer teams about the error. Thus through inter-team collaboration, software firms can reduce the longevity of bugs and errors in any project.

4. Saves Costs and Budget

Failure to complete a project on time increases costs to the software firm. Project delays may happen for a number of reasons. For example, bugs left unsolved, neglectful project planning, and not having enough resources from the beginning.

So, what is the result of it? Software firms have to recruit new members to find out those errors and complete the project in time. Ultimately it causes unnecessary costs and budget issues.

If you were good at communication, you could report to the project managers about the unsolved bugs, what plan they should take, and the resources required to accomplish the project in time. Thus, you could make a great impact on your software engineering career.

save company assets

5. Improves Managerial Power

Communication is power. The only reason the human race has evolved so fast compared to other species is that they can communicate with each other very easily. Even social networks today that offer a free flow of information are the most popular today (Facebook, Twitter).

If you know how to communicate nicely with others, it will give you more confidence. Because you’ll be able to speak on your ground with complete authority. This will really boost your career in software engineering.

Today, we are living in an age of remote employment. No matter how skilled you are, your job will always be at a big risk unless you can convince your clients. Moreover, if you are a team leader or project manager, it’s needless to describe the importance of good communication skills.

6. Encourages Agile Development

Agile development refers to the string of software development approaches that facilitate communication among cross-functional teams through various means. They are scrum meetings, whiteboards, pair programming, and others.

In scrum meetings, cross-functional teams share their regular progress and updates through everyday meetings. Whiteboards allow software developers to display their ideas on a whiteboard. In pair programming, one or more mentors constantly inspect the coding of other programmers to check errors.

Due to these real-time effectivenesses, agile development has become a popular framework in engineering communication.

Tips on How to Grow Your Engineering Communication Skills

Tips on How to Grow Your Skills in Engineering Communication

Skillful communication can bring miracles to work. What makes a successful software firm different is the ability to manage its team members. Again, a key quality of senior software engineers is the ability to communicate with others artfully.

Now, we are going to guide you on how to grow your communication skills in software engineering for a wonderful career.

1. Know Your Co-workers

Like any other industry, software engineering has its own language. It has specific sets of jargon and dialects. Those who come from different domains (non-software professionals), usually don’t have strong authority over the technical issues. They take a certain time to understand those terms and topics.

This is why software engineers must know the knowledge base of their co-workers. They must clarify the hard and confusing terminologies before talking about technical issues with them. This will improve their understanding level and save valuable time in the workplace.

2. Repeatedly Clarify Your Points

Manier times it happens, after the end of a meeting when you your team members what they learned from your presentation, you’ll find at least someone who is interpreting your messages differently.

Sometimes, this interpretation is so different that it may seem that the person wasn’t present at the presentation. This isn’t your fault as that person failed to grab your point. Might be he was inattentive during that discussion.

However, you cannot leave this matter unchecked. There will be subsequent disasters if you don’t solve this problem right away. This is why you must clarify your points over and over again to make sure all your team members are in the same vessel.

3. Have Softness in Notes and Review Writing

Writing is a powerful way of delivering messages. You might be wondering why is written communication important. As a senior developer, sooner after the release of a new product or updated version, you have to write code reviews, release notes, and performance reports.

But the biggest weakness of written communication is that you never know in which state of mind colleagues will read your messages. If you are very strict in writing, some words may hurt your fellow members and create conflict. Therefore, you need to be a bit more careful while writing notes for them.

4. Show Problem Solving Attitude

Dealing with bugs and errors is a common thing in software engineering. Renowned IT firms stay ahead in fixing new bugs and errors within the shortest possible time. Because it involves their business reputation and customer satisfaction.

So, if you want to grow your career in software engineering, you must have a robust problem-solving attitude. Here again, your communication skills can have a big impact.

There will always be some introverted people in your team. If you don’t have a friendly and convincing communicative power, they may hide serious issues from you – out of scares and shyness. This can cause serious damage to your project and working environment.

Show Problem Solving Attitude

5. Welcome Healthy Conflicts

There are many people who consider conflict taboo in the workplace. But it can be a blessing in many cases. If you knew how to identify healthy conflicts, you would really welcome them. Because it can save you unnecessary waste of time, labor, and budget

Suppose, one of your team members submits a new idea. But you aren’t sure whether to accept it or not. So, you can arrange a friendly debate on it with your co-workers. There they’ll share their perspectives and bring forward the risk factors associated with it.

Thus, you can check the feasibility of new ideas and reach in a fruitful decision. This is why welcoming healthy conflicts is quite a mandatory thing in software companies.

6. Understand Client Requirments

You can never underestimate the importance of understanding client requirements if you want to have a successful career in software engineering. Because your company’s growth and revenue largely depend on their satisfaction.

So to validate you are coding with correct information, make sure you have read out the instructions correctly. Better to check it multiple times before starting a new project. A great idea is to use project management software and include your client in it.

This will help your client to track your progress through Gantt Chart, Critical Path Method, Kanban board, and others. If ever you take a wrong move, clients will be able to notify you quite immediately.

7. Listen Carefully

As a senior developer, project manager, or software engineer, you will join numerous team meetings, learning sessions, and product presentations throughout your career. Not that always you will be a speaker there. Sometimes, you have to listen to their briefings.

So, before making any question or argument, be attentive to the sessions carefully. Rephrasing is a great way to make sure you are listening carefully. It refers to interpreting the speaker’s messages into my words.

If the interpretation meets your quest, it gives a positive signal to your understanding. If the result is negative, you can raise questions for further clarification.

8. Grow Critical Thinking

Critical thinking will help you present alternative approaches, frameworks, and solutions to your clients and colleagues while talking with them. But you cannot grow this skill overnight. It requires time and practice. So, how to grow this skill?

Do a lot of research, know what your clients want, don’t overcomplicate things, break down the tricky parts, and evaluate the consequences of different alternatives. If you continue to do these, you will start improving this power.

FAQ on Software Engineering Communication

How can a software engineer improve communication skills?

There is no shortcut to improving communication skills whether you are a software engineer or else. It requires practice, patience, and time. If you want to grow your engineering communication skills, keep practicing the following things right from today.

1. Understand your audiences
2. Repeatedly clarify your point
3. Have softness in writing notes and reviews
4. Show a problem-solving attitude
5. Welcome healthy conflicts
6. Understand client requirements
7. Listen carefully
8. Grow critical thinking

How do communication skills in software engineering play important roles?

Communication plays a vital role in software companies in the following ways.

1. Boosts teamwork
2. Improves productivity
3. Reduces errors
4. Saves costs and budget
5. Makes talent hunt easier
6. Strengthens confidence
7. Improves client management 
8. Encourage agile development

What are the various types of communication?

There are five types of communication used in all industries including software companies.

1. Verbal communication
2. Written communication
3. Listening
4. Speaking
5. Visual communication

What is the importance of team communication in software engineering?

Communication in software engineering develops a healthy working environment, instills productive discussion, reduces error rate, increases productivity, reduces costs, and saves time.

How do I improve written communication skills in the workplace?

In the following ways, you can improve your written communication skills in the workplace.

1. Prepare your message first
2. Consider your readers’ perspectives
3. Draft your messages accordingly
4. Select the best draft copy
5. Paraphrase to keep it simple
6. Get it reviewed by your colleagues if necessary
7. Give a final revision before sending the script

Embrace the Right Technique to Level up Communication Skills in Software Engineering

Communication is the first step to creating a sustainable bonding with others. With the advancement of technologies, our communication systems have changed a lot. And these changes are making our lives progressively better and easier.

Today, you can instantly arrange a live meeting with a remote employee or client living thousands of miles away. The cost has come down a lot too. But there has been no change in the secrets of how to maintain productive relationships with others.

Hopefully, this article has guided you well on how to improve your communication skills for a better career in software engineering. If you love to receive more interesting articles like this one, subscribe to Appsero. Also, follow our Facebook and Twitter channels for regular updates.


Fuad Al Azad is a creative writer who loves to blog on everything in between tech, marketing, and eCommerce. Alongside, he is an admirer of fact, fiction, and philosophy.